Old Hickory Community Development District Agenda March 18, 2024 AGENDA MINUTES MINUTES OF MEETING OLD HICKORY COMMUNITY DEVELOPMENT DISTRICT A regular meeting of the Board of Supervisors of the Old Hickory Community Development District was held Monday, February 19, 2024 at 1:00 p.m. at the Oasis Club at ChampionsGate 1520 Oasis Club Blvd. ChampionsGate, FL. Present and constituting a quorum were: Adam Morgan Vice Chairman Rob Bonin Assistant Secretary Jarred Cornell Assistant Secretary Also present were: Jeremy LeBrun District Manager Kristen Trucco District Engineer Alan Scheerer Field Manager FIRST ORDER OF BUSINESS Roll Call Mr. LeBrun called the meeting to order and called the roll. There were three Board members present in person and constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period Mr. LeBrun noted that they did not have any members of the public in attendance. THIRD ORDER OF BUSINESS Approval of Minutes of the December 18, 2023 Meeting Mr. LeBrun presented the December 18, 2023 meeting minutes and asked for any comments or corrections from the Board. The Board had no changes to the minutes. On MOTION by Mr. Morgan, seconded by Mr. Bonin, with all in favor, the Minutes of the December 18, 2023 Meeting, were approved, as presented. FOURTH ORDER OF BUSINESS Staff Reports A. Attorney i. Discussion of Pending Platt Conveyances February 19, 2024 Old Hickory CDD 2 ii. Status of Permit Transfers Ms. Trucco noted that there are only tracts in Phase 4 left to be conveyed to the CDD and in accordance with the recorded plats there are two notices of commencements that she believes are now expired. She will order new title work to confirm whether they are expired or not and after getting confirmation she will go ahead and record it. She had nothing further for the Board and offered to answer any questions. There being no questions from the Board the next item followed. B. Engineer There being no comments, the next item followed. C. District Manager’s Report i. Approval of Check Register Mr. LeBrun presented the check register to the Board which totals $837,610.63. There being no questions from the Board there was a motion of approval. On MOTION by Mr. Morgan, seconded by Mr. Bonin, with all in favor, the Check Register totaling $837,619.63, was approved. ii. Balance Sheet and Income Statement Mr. LeBrun presented the unaudited financials. He asked for any questions on the financials. Hearing no questions, the next item followed. D. Field Manager’s Report Mr. Scheerer noted that there was nothing new to report and offered to answer any Board questions. Mr. Morgan asked about the lights on the monument and Mr. Scheerer noted that that is the only thing they are waiting on. He has filled out the required documents and he will bring that issue up at the Wednesday meeting they have on the schedule. The Board and Mr. Scheerer discussed some resident complaints and talked over a map before moving to the next item. FIFTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. SIXTH ORDER OF BUSINESS Supervisor’s Requests There being no comments, the next item followed. February 19, 2024 Old Hickory CDD 3 SEVENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Morgan, seconded by Mr. Cornell, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman SECTION IV SECTION C SECTION 1 Fund Date Check No.'s Amount General Fund 2/1/24 319 $ 11,518.50 2/7/24 320 1,334.00 2/15/24 321-323 9,759.23 2/22/24 324 119.56 $ 22,731.29 Payroll February 2024 Adam Morgan 50052 $ 184.70 Jarred Cornell 50053 $ 184.70 Patrick Bonin Jr. 50054 $ 184.70 $ 554.10 TOTAL $ 23,285.39 Old Hickory Community Development District Summary of Invoices Febuary 01, 2024 - Feburay 29, 2024 AP300R YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER RUN 3/11/24 PAG E *** CHECK DATES 02/01/2024 - 02/29/2024 *** OLD HICKORY - GENERAL FUND BANK A GENERAL FUND CHECK VEND# .....INVOICE..... ...EXPENSED TO... VENDOR NAME STATUS AMOUNT ....CHECK.... . DATE DATE INVOICE YRMO DPT ACCT# SUB SUBCLASS AMOUNT # 2/01/24 00009 1/24/24 23020 202401 320-53800-46400 * 217.50 RPR 2NOZZLE/1SPRYHD/FIT/ C 2/01/24 23201 202402 320-53800-46200 * 11,301.00 LAWN MAINTENANCE FEB24 FLORALAWN 2, LLC 11,518.50 000319 2/07/24 00010 1/31/24 217283 202401 320-53800-47000 * 1,334.00 AQUATIC PLANT MGMT JAN24 APPLIED AQUATICS MANAGEMENT INC 1,334.00 000320 2/15/24 00001 2/01/24 89 202402 310-51300-34000 * 3,246.25 MANAGEMENT FEES FEB24 2/01/24 89 202402 310-51300-35300 * 100.00 WEBSITE ADMIN FEB24 2/01/24 89 202402 310-51300-35100 * 150.00 INFORMATION TECH FEB24 2/01/24 89 202402 310-51300-31300 * 291.67 DISSEMINATION FEE FEB24 2/01/24 89 202402 310-51300-51000 * .33 OFFICE SUPPLIES 2/01/24 89 202402 310-51300-42000 * 30.96 POSTAGE 2/01/24 90 202402 320-53800-12000 * 1,391.25 FIELD MANAGEMENT FEB24 GOVERNMENTAL MANAGEMENT SERVICES 5,210.46 000321 2/15/24 00012 2/08/24 02082024 202402 300-20700-10000 * 4,327.52 FY24 SPCL ASMNT SER2020 OLD HICKORY CDD C/O USBANK 4,327.52 000322 2/15/24 00020 2/01/24 2018835 202402 310-51300-49200 * 221.25 2023 TAX ROLL ADMIN FEE OSCEOLA COUNTY PROPERTY APPRAISER 221.25 000323 2/22/24 00002 2/14/24 123525 202401 310-51300-31500 * 119.56 REV.TASK LIST/AGDA/ETHICS LATHUM, LUNA, EDEN & BEAUDINE 119.56 000324 TOTAL FOR BANK A 22,731.29 TOTAL FOR REGISTER 22,731.29 OLDH OLD HICKORY CD TVISCARRA SECTION 2 Old Hickory Community Development District Unaudited Financial Reporting February 29, 2024 1 2 3 4 5 6 Month to Month Long Term Debt Summary Assessment Receipt Schedule Table of Contents Balance Sheet General Fund Income Statement Debt Service Fund Series 2020 Income Statement Old Hickory Community Development District Balance Sheet February 29, 2024 General Debt Service Totals Fund Fund Governmental Funds ISSCAnteasPRRavrsstreeeiheeeesvs t spet-eBs m ra2nTo:vy0uaeremur2nedi0tess tno: fBt Aandkministration $$$$$ 4 54 33 ,,30 ---6025 $$$$$ 13 78 4 ,,,671 --153033 $$$$$ 134 5784 37834,,,,,367011560302353 Total Assets $ 496,368 $ 570,496 $ 1,066,864 Liabilities: Accounts Payable $ 1,334 $ - $ 1,334 Total Liabilities $ 1,334 $ - $ 1,334 FRUuensnatdsrsi ciBgteandlea dFnocre sD:ebt Service 2020 $$ 4 9 5 ,0 -34 $$ 5 7 0 ,4 -96 $$ 457905,,043946 Total Fund Balances $ 495,034 $ 570,496 $ 1,065,530 Total Liabilities & Fund Equity $ 496,368 $ 570,496 $ 1,066,864 1 Old Hickory Community Development District General Fund Statement of Revenues, Expenditures, and Changes in Fund Balance For The Period Ending February 29, 2024 Adopted Budget PTrhorrua 0te2d/ B2u9d/g2e4t ThruA 0c2tu/a2l9/24 Variance Revenues: ISnpteecrieaslt Assessments $$ 4 5 1 , 7 3 0 - $$ 4 1 , 7 8 2 - $$ 4 31,,376822 $$ 3 , 3 6 2 - Total Revenues $ 451,730 $ 441,782 $ 445,144 $ 3,362 Expenditures: Administrative: Supervisor Fees 12,000 $ 5,000 $ 1,200 $ 3,800 $ FICA Expense 918 $ 383 $ 92 $ 291 $ Engineering Fees 12,000 $ 5,000 $ - $ 5,000 $ Attorney 25,000 $ 10,417 $ 279 $ 10,138 $ Arbitrage 450 $ 450 $ 450 $ - $ Dissemination 3,500 $ 1,458 $ 1,458 $ (0) $ Annual Audit 5,100 $ - $ - $ - $ Trustee Fees 4,050 $ 4,050 $ 4,041 $ 9 $ Assessment Administration 5,300 $ 5,300 $ 5,300 $ - $ Management Fees 38,955 $ 16,231 $ 16,231 $ - $ Information Technology 1,800 $ 750 $ 750 $ - $ Website Maintenance 1,200 $ 500 $ 500 $ - $ Telephone 50 $ 21 $ - $ 21 $ Postage 1,000 $ 417 $ 76 $ 341 $ Insurance 6,210 $ 6,210 $ 5,843 $ 367 $ Printing & Binding 500 $ 500 $ 2 $ 498 $ Legal Advertising 2,500 $ 1,042 $ - $ 1,042 $ Other Current Charges 600 $ 250 $ 211 $ 39 $ Office Supplies 150 $ 63 $ 1 $ 61 $ Property Appraiser 500 $ 500 $ 221 $ 279 $ Dues, Licenses & Subscriptions 175 $ 175 $ 175 $ - $ Total Administrative: 121,958 $ 58,715 $ 36,830 $ 21,885 $ Operations & Maintenance Field Operations 16,695 $ 6,956 $ 6,956 $ - $ Property Insurance 2,500 $ 2,500 $ 2,244 $ 256 $ Electric 1,500 $ 625 $ 157 $ 468 $ Streetlights 101,430 $ 42,263 $ 37,468 $ 4,794 $ Water & Sewer 24,940 $ 10,392 $ 11,142 $ (750) $ Landscape Maintenance 142,393 $ 59,330 $ 50,831 $ 8,499 $ Landscape Contingency 7,500 $ 3,125 $ - $ 3,125 $ Irrigation Repairs 7,500 $ 3,125 $ 5,604 $ (2,479) $ Lake Maintenance 16,464 $ 6,860 $ 6,670 $ 190 $ Repairs & Maintenance 2,500 $ 2,500 $ - $ 2,500 $ Walls, Entry & Monuments 2,500 $ 1,042 $ - $ 1,042 $ Contingency 3,850 $ 1,604 $ - $ 1,604 $ Total Operations & Maintenance: 329,772 $ 140,322 $ 121,073 $ 19,249 $ Total Expenditures 451,730 $ 199,037 $ 157,903 $ 41,134 $ Excess Revenues (Expenditures) - $ 287,241 $ Fund Balance - Beginning - $ 207,793 $ Fund Balance - Ending - $ 495,034 $ 2 Old Hickory Community Development District Debt Service Fund - Series 2020 Statement of Revenues, Expenditures, and Changes in Fund Balance For The Period Ending February 29, 2024 Adopted Budget PTrhorrua t0e2d/ B2u9d/g2e4t ThruA 0c2tu/a2l9/24 Variance Revenues: ISnpteecrieaslt Assessments $$ 3 5 76,,510000 $$ 3 4 37,,142857 $$ 3 4 77,,846817 $$ 4 , 7 3 6 - Total Revenues $ 363,600 $ 350,612 $ 355,348 $ 4,736 Expenditures: Series 2020 IIPnnrttieenrrceeipsstta --l 01- 260//611/5515 $$$ 111113011,,,055033088 $$$ 1 1 , 5 3 8 -- $$$ 1 1 , 5 3 8 -- $$$ --- Total Expenditures $ 353,075 $ 111,538 $ 111,538 $ - Other Sources/(Uses) Transfer In/(Out) $ - $ - $ - $ - Total Other Financing Sources (Uses) $ - $ - $ - $ - Excess Revenues (Expenditures) $ 10,525 $ 243,811 Fund Balance - Beginning $ 144,553 $ 326,686 Fund Balance - Ending $ 155,078 $ 570,496 3 Old Hickory Community Development District Month to Month Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total IARnsetseveresenssmuteesn:ts $$ -- $$ 2 0 , 3 -94 $$ 4 1 0 , 9 -83 $$ 15,,237934 $$ 15,,191819 $$ -- $$ -- $$ -- $$ -- $$ -- $$ -- $$ -- $$$ 4 31 ,, 37 -6822 Total Revenues $ - $ 20,394 $ 410,983 $ 6,667 $ 7,100 $ - $ - $ - $ - $ - $ - $ - $ 445,144 Expenditures: Administrative: Supervisor Fees - $ - $ 600 $ - $ 600 $ - $ - $ - $ - $ - $ - $ - $ 1,200 $ FICA Expense - $ - $ 46 $ - $ 46 $ - $ - $ - $ - $ - $ - $ - $ 92 $ Engineering Fees - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Attorney - $ - $ 159 $ 120 $ - $ - $ - $ - $ - $ - $ - $ - $ 279 $ Arbitrage 450 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 450 $ Dissemination 292 $ 292 $ 292 $ 292 $ 292 $ - $ - $ - $ - $ - $ - $ - $ 1,458 $ Annual Audit - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Trustee Fees - $ 4,041 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 4,041 $ Assessment Administration 5,300 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 5,300 $ Management Fees 3,246 $ 3,246 $ 3,246 $ 3,246 $ 3,246 $ - $ - $ - $ - $ - $ - $ - $ 16,231 $ Information Technology 150 $ 150 $ 150 $ 150 $ 150 $ - $ - $ - $ - $ - $ - $ - $ 750 $ Website Maintenance 100 $ 100 $ 100 $ 100 $ 100 $ - $ - $ - $ - $ - $ - $ - $ 500 $ Telephone - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Postage 23 $ 8 $ 3 $ 11 $ 31 $ - $ - $ - $ - $ - $ - $ - $ 76 $ Insurance 5,843 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 5,843 $ Printing & Binding - $ - $ - $ 2 $ - $ - $ - $ - $ - $ - $ - $ - $ 2 $ Legal Advertising - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Other Current Charges 39 $ 47 $ 47 $ 38 $ 41 $ - $ - $ - $ - $ - $ - $ - $ 211 $ Office Supplies 0 $ 0 $ 0 $ 0 $ 0 $ - $ - $ - $ - $ - $ - $ - $ 1 $ Property Appraiser - $ - $ - $ - $ 221 $ - $ - $ - $ - $ - $ - $ - $ 221 $ Dues, Licenses & Subscriptions 175 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 175 $ Total Administrative: 15,618 $ 7,884 $ 4,642 $ 3,959 $ 4,727 $ - $ - $ - $ - $ - $ - $ - $ 36,830 $ Operations & Maintenance Field Operations 1,391 $ 1,391 $ 1,391 $ 1,391 $ 1,391 $ - $ - $ - $ - $ - $ - $ - $ 6,956 $ Property Insurance 2,244 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,244 $ Electric 23 $ 49 $ 28 $ 57 $ - $ - $ - $ - $ - $ - $ - $ - $ 157 $ Streetlights 7,334 $ 7,495 $ 7,533 $ 15,107 $ - $ - $ - $ - $ - $ - $ - $ - $ 37,468 $ Water & Sewer 2,938 $ 2,307 $ 2,179 $ 1,690 $ 2,027 $ - $ - $ - $ - $ - $ - $ - $ 11,142 $ Landscape Maintenance 8,464 $ 8,464 $ 11,301 $ 11,301 $ 11,301 $ - $ - $ - $ - $ - $ - $ - $ 50,831 $ Landscape Contingency - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Irrigation Repairs 3,530 $ 1,420 $ 436 $ 218 $ - $ - $ - $ - $ - $ - $ - $ - $ 5,604 $ Lake Maintenance 1,334 $ 1,334 $ 1,334 $ 1,334 $ 1,334 $ - $ - $ - $ - $ - $ - $ - $ 6,670 $ Repairs & Maintenance - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Walls, Entry & Monuments - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Contingency - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Total Operations & Maintenance: 27,258 $ 22,460 $ 24,203 $ 31,098 $ 16,053 $ - $ - $ - $ - $ - $ - $ - $ 121,073 $ Total Expenditures 42,877 $ 30,344 $ 28,845 $ 35,057 $ 20,780 $ - $ - $ - $ - $ - $ - $ - $ 157,903 $ Excess Revenues (Expenditures) (42,877) $ (9,950) $ 382,138 $ (28,390) $ (13,680) $ - $ - $ - $ - $ - $ - $ - $ 287,241 $ 4 Old Hickory Community Development District Long Term Debt Report OPTIONAL REDEMPTION DATE: 6/15/2030 INTEREST RATE: 2.500%, 3.000%, 4.000%, 4.000% MATURITY DATE: 6/15/2050 RESERVE FUND DEFINITION 50% OF MAXIMUM ANNUAL DEBT SERVICE RESERVE FUND REQUIREMENT $177,750 RESERVE FUND BALANCE $177,750 BONDS OUTSTANDING - 10/21/20 $6,245,000 LESS: PRINCIPAL PAYMENT 06/15/21 ($120,000) LESS: PRINCIPAL PAYMENT 06/15/22 ($125,000) LESS: SPECIAL CALL 09/15/22 ($10,000) LESS: PRINCIPAL PAYMENT 06/15/23 ($130,000) CURRENT BONDS OUTSTANDING $5,860,000 SERIES 2020, SPECIAL ASSESSMENT BONDS 5 GNroests A Asssseessssmmeenntsts $$ 445801,,572639..0257 $$ 335757,,391911..0504 $$ 880578,,054504..0815 55.97% 44.03% 100.00% Date Distribution Gross Amount Commissions Discount/Penalty Interest Net Receipts O&M Portion 2020 Debt Service Asmt Total 000001111111112223/////////001111223000112488/////////222222222333344444 AAAAAAAAACCCCCCCCCHHHHHHHHH $7$73$$$$$8811779$,,,,,,,5566691520222912$402235701.........031135667052235609 $14$$$$,11179$$$34581334$001166707.........037889996002336782 $3$11$$,,5221$$$$02234574$246778900.........012466783000127788 $69$$$$$$$$700000000.........000000006000000008 $7$33$$$$$1177925$$,,,,,,,561235848791134935$$$$0000791144534.............00006735669470000586688979 $4$02$$$$144509$$$,,,,,,338001109249113566$$$$0000047135999.............00005582369000000112002318 $3$21$$$33425$$$$,,,,,236701247056925868$$$$0000567705945.............00001248379470000456956616 $7$33$$$$$1177925$$,,,,,,,561235848791134935$$$$0000791144534.............00006735669470000586688979 TOTAL $ 845,527.52 $ 16,244.21 $ 33,317.03 $ 697.68 $ 796,663.96 $ 445,920.98 $ 350,742.98 $ 796,663.96 98.71% Net Percent Collected $ 10,376.85 Balance Remaining to Collect Old Hickory COMMUNITY DEVELOPMENT DISTRICT Special Assessment Receipts Fiscal Year 2024 ON ROLL ASSESSMENTS 6